Military registration of employees for companies in Ukraine
If your Ukrainian company employs people liable for military service, it has to keep military registration records (viiskovyi oblik) under Procedure No. 1487 as amended on 27 June 2026. We prepare the orders, staff lists and notices to the TCC (territorial recruitment centre, the local military enlistment office), send notices by registered mail and run reconciliations through Diia, the state e-services portal, and track every deadline, in English. It works best together with payroll, part of our accounting services in Ukraine.
Starter document pack from scratch
Notices to the TCC within 7 days
Annual reconciliation and orders
Let's check where your records stand
Tell us how many employees you have and whether anyone keeps military records now. A manager will reply within one business day and suggest the first step.
What military registration means for an employer in Ukraine
As soon as at least one employee is a conscript, liable for military service or a reservist. The director counts as an employee too. Foreign nationals on your staff are not subject to Ukrainian military registration.
The director appoints a responsible person by order and answers for complete and timely data. With fewer than 500 people liable for service, the role usually goes to an HR employee with an extra payment of up to 50% of salary.
From 27 June a new hire shows an e-VOD (electronic military registration document) from the Reserve+ or Diia app, generated no more than 72 hours before the start date. From 13 August companies can reconcile employee data with the Oberih register in Diia, but Diia does not yet accept hiring and dismissal notices (Annex 4), so we file those on paper.
Under Article 210-1(3) of the Code of Administrative Offences, the director or the responsible person faces a fine of UAH 34,000 to 59,500. Few fines are issued today, which does not mean it will stay that way, so we recommend keeping the records. The decision is yours, and we help you carry it out.
What setup and ongoing support include
Starter pack
An order appointing the responsible person, a notice of the appointment to the TCC, the Military Registration Rules with a sign-off sheet, staff lists (Annex 5) and the operational register (Annex 12), a reconciliation schedule, a log and an annual plan. We build them from your questionnaire on the current official forms.
Hiring and dismissal
We check the new hire's fresh e-VOD, update the lists within 5 days and prepare the TCC notice, due within 7 days of the order.
Changes to employee data
A new surname, passport, address or position goes into the lists, and the TCC gets a notice by the 5th of the following month.
Annual documents
Lists as of 1 January signed by 25 January, an order on the state of military registration by 1 February, and by 1 October an order setting the training needs of the responsible person.
Reconciliation with the TCC
We reconcile the lists on schedule, and with TCCs in other districts where your staff are registered by 1 December. Results go into the log.
Review of existing records
If someone kept records before, we compare them with the current Procedure and tell you plainly what is missing and what to file first.
How much military registration costs
Setup
Ongoing records
Vehicle information
- training for the responsible person, we will suggest options;
- payroll and HR records.
Military registration is easiest to keep on time when we also run your payroll, because every hire and dismissal reaches the responsible person straight away. Military registration is already included in full HR record keeping. Payroll and HR records cost UAH 1,500 per employee a month, or UAH 1,000 from 20 employees. LLC accounting starts at UAH 8,000 a month, and a 30-minute accounting consultation is UAH 1,900. All rates are on the accounting prices in Ukraine page.
Military registration deadlines in 2026
| What to do | Deadline |
|---|---|
| Notify the TCC of the responsible person (Annex 1) | 7 days from the order |
| Check a new employee's e-VOD | no earlier than 72 hours before the start date |
| Update the lists after a hire or dismissal | 5 days |
| Notify the TCC of a hire or dismissal (Annex 4) | 7 days from the order |
| Report changes to employee data | by the 5th of the following month |
| Sign the lists as of 1 January | by 25 January |
| Order on the state of military registration | by 1 February |
| Set training needs for the responsible person | by 1 October |
| Reconcile with TCCs in other districts | by 1 December |
| Information on vehicles and machinery | by 20 June and by 20 December |
Information on vehicles and machinery goes to the TCC under a separate Regulation No. 1921, even if none of your employees is on the register. We prepare it separately.
Who this service is for
Foreign-owned LLCs (TOV)
Small companies
NGOs and charitable foundations
Companies reserving employees
If you plan to reserve key staff, start with the records, and then we help with critical enterprise status and employee reservation. For international NGOs and foundations we also handle non-profit accounting in Ukraine.
Common mistakes in military registration files
A hiring decision was made and the responsible person never heard about it. That is why every hire and dismissal goes to them at once.
Lists and notices say "electronic VOD" instead of the document number and the time it was generated in Reserve+ or Diia.
Documents carry dates months before anyone signed them. We use the actual signing date and say openly when a deadline was missed.
Rules without the December 2025 amendments and Annex 5 lists without the changes in force since 27 June 2026.
Each document sent to the TCC needs its own outgoing number, repeated in the cover letter and the list of contents.
An ordinary LLC without subordinate companies does not draw up a report on the state of military registration. Paragraph 72 of the Procedure covers inspections of subordinate companies.
Most of these errors surface only during a reconciliation or a TCC inspection, so we build every new pack from scratch on the current forms.
How we work
Questions about military registration in Ukraine
Yes, if it employs at least one Ukrainian citizen who is a conscript, liable for military service or a reservist. Ownership does not matter, the duty belongs to the Ukrainian company as the employer. Foreign employees are not registered.
The director. They appoint the responsible person by order and answer for complete, accurate and timely data sent to the TCC. Fines are imposed on officials, not on the company: the director if no records are kept, the responsible person if they are kept wrongly.
The e-VOD of each registered employee as a PDF showing when it was generated, hiring orders, an extract from the state register (EDR) and, for reconciliation in Diia, the KEP of the director and the responsible person. Notices go by registered mail with a handwritten signature.
UAH 34,000 to 59,500 for the director or the responsible person under Article 210-1(3) of the Code of Administrative Offences. This part applies during the special period, which is in effect now. The TCC can impose it within three months of detecting the breach and no later than one year after it. Several breaches found in one inspection mean one fine, a later finding means a new one.
Partly. Since 13 August 2026 companies reconcile employee data with the Oberih state register in Diia: the responsible person signs with a KEP, then the director. Diia rejects it if the Pension Fund does not yet show the hire or dismissal, so payroll reporting goes first. Diia does not yet accept hiring and dismissal notices (Annex 4), although the Ministry of Defence takes a different view, so we file them on paper.
It is not a criterion for critical enterprise status, but each reserved employee must be on the TCC register with up-to-date data, so we set up the records before filing.
We quote after a short call, because the price depends on the number of registered employees and the state of existing records. A 30-minute consultation costs UAH 1,900 and can be held in English.
Tell us where your records stand
We have been working for almost 20 years, and someone is always available, we don't get sick or go on holiday without cover. Tell us how many employees you have, and we'll say what to file with the TCC first.